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View All Press Releases| Mulady Solutions | 01 Jul 2008 |
Newsletter - Top tips for managing your time
People often ask me about how they can manage their time more effectively. The whole time management subject is huge, but here are some areas that can help you manage your time more effectively.
What is important and adds value?
According to the gurus everyone’s job is a combination of 4 roles:
- Firefighting and troubleshooting
- Crisis prevention, creating an environment with a minimum of surprise
- Performance improvement, doing current things better
- Managing change, new brilliant ideas being createdNo matter how good you are at the first two, you are not adding value while you are doing them – we should really be spending 80% of our time on the latter two actions as they add the most value.
What is the criteria for importance?
How we decide what is important to us depends on…..
- The value of the task
- The consequences if the task is not done or done badly
- The significance to you of the taskWhen does this task really need to be completed by?
Now we need to consider how urgent the tasks really are and scale them accordingly:
1. Must be done now
2. Must be done before tomorrow morning
3. Must be finished by the end of the week
4. Must be done before month endIt is up to you to decide what adds value, the importance and urgency. It is not always the one that is shouting loudest, it is the one that adds the most.
Here are my top five tips for managing your time
1. BANJO – Bang Another Nasty Job Out.
2. Delegate – am I the best person to carry out this task?
3. Start with the most difficult parts of a task and then either the worst is done or you may find you do not have to do all the other small bits
4. Plan your day each morning or the night before and set yourself priorities
5. When you find yourself procrastinating, ask yourself ‘what am I avoiding?’
